Smart Rota Planning for Primary Care Teams
Plan, manage, and share staff rotas — all in one secure, easy to use system.
Reduce admin time, optimise your team’s capacity, and cut locum spend with a tool built specifically for GP surgeries.
Does this sound familiar?
- “You’re juggling multiple spreadsheets to manage shifts and annual leave.”
- “Capacity planning and reporting take hours every week.”
- "Staying on top of your targets shouldn't be this challenging”
- “Locum costs keep rising — and it’s hard to see why.”
Meet Practice Buddy — your smart rota planner for Primary Care
Designed with real practice managers, Practice Buddy replaces spreadsheets and guesswork with one connected system for planning, managing, and reporting your team’s workload.
Practice Buddy is an affordable web-based solution focused on helping busy practices to make the best use of their team, taking into account the constraints of targets and staff availability.
It's scope covers the planning phase through to identifying how many appointments of each type are to be released for booking on any given day.
🔐 Secure & cloud-based | 🩺 Trusted by GP practices across the UK
A more in-depth run through, finishing with a case study of real world experience from Eaglescliffe Medical Practice
Read on below, then why not drop us an email with any questions, or to schedule a demonstration.
or read the story behind Practice Buddy and where it came from
Plan your rota for clinical staff online, easily share with your staff who can view from home or on the move.
Make changes instantly and ensure all staff have the most up to date information
Allow staff to sync their rotas with their own calendar with live updates
Set shift patterns that suit your practice, whether its regular hours or flexible shifts
Quickly view which staff are available with default working patterns and annual leave all integrated from the off reducing the risk of errors
Our software handles it all, spend less time managing the rota and more time focusing on patient care
MANAGE YOUR CLINICAL TEAMS IN ONE SYSTEM
Fully customisable to your practice, using your logo and the colour schemes of your choice- Your choice to the degree of planning you want – from knowing what clinic you are running up to the number of different types of appointments you are offering
ROOM MANAGEMENT
Use our room rota to easily manage where to put your staff
Automatically populates room allocations from the rota and highlights where you have unmet allocations
VIEW YOUR ANNUAL LEAVE AND ROTA IN ONE SYSTEM
Easily see the impact of annual leave requests on your rota, automatically populated for you.
If you use another system to manage your annual leave, that's great. Simply export the data and load directly into Practice Buddy. Otherwise you can set it up directly inside Practice Buddy.
ACTIVELY MANAGE YOUR WORKLOAD
Practice buddy allows you to track your progress over the year. Set targets for activities such as the number of Joint injections or Learning Disability reviews you want to achieve and get a live update as to your progress against this target, making it easier to achieve your goals and your QOF points.
Reduce the last-minute rush to reach your QOF points, plan your year right from the start
KNOW YOUR CAPACITY AND WORK WITHIN IT
Once you know your capacity, practice buddy helps you to offer a consistent number of appointments every day of the year, reducing the pinch of school holidays. By flexing your routine wait, you can take advantage of the weeks when your staff are available to help absorb the pressure when they are not.
With automation, Practice buddy does the hard work for you with just the click of a button.
This means holiday when you want it, less locum spending and more money back in your pocket
Ready to make rota planning less stressful?
Join practices across the UK saving hours every week with Practice Buddy.
Would you like to know more?
Are you curious to see if Practice Buddy might be a useful tool for your own practice?
Why not drop us an email with any questions or to arrange a chat or schedule a demonstration.
We would love to hear from you and share experiences!